20+ Free (or Low-Cost) Project Management, Meeting, & Productivity Resources for Nonprofits

Offers are subject to change, refer to the links for the most recent information. Referral links are included. Updated 1/22/2024

One of the best ways for organizations to be efficient is by using project management and productivity tools that keep their team connected and improve workflow.

As a volunteer board and committee member for a nonprofit-focused association, I realized I needed to implement systems to streamline our processes and keep everyone on our small staff and board connected

I’ve personally researched and used many of these apps in my board service, as well as for my clients. Evernote, Notion, and Milanote are everyday essentials in my design business.

Project Management

• Asana (free or $)
  • Free for up to 15 teammates
  • 50% off for nonprofits
• Basecamp (free or $)
  • Basecamp Personal is free for 3 projects, 20 users, and 1 GB of storage
  • 10% off Basecamp Business for nonprofits
• Dropbox (free or $)
  • Dropbox Basic is free for 2 GB of storage
  • Contact Dropbox Business for a nonprofit discount
• Evernote Business (free or $)
  • Discounted rate for NGOs and nonprofits
  • Discounted rate for students & teachers
  • Free templates are available
• Monday (free or $)
  • Eligible nonprofit organizations can enjoy the first 10 seats on monday.com Work OS for free, and for any additional seats, a 70% discount off the Pro tier price in the same bucket pricing as regular plans.
• NeonCRM ($)
  • Packages start at $49/month for nonprofits
• Notion (free or $)
  • Nonprofits receive 50% off their Plus Plan.
• Salesforce ($)
  • Nonprofits receive 10 free subscriptions. After 10 subscriptions, $35 per user/month.
• Slack (free or $)
  • Free for up to 5 users
  • Free or discounted plan upgrades for nonprofits
• Teamwork (free or $)
  • Free for 5 users and 2 active projects
  • Contact Teamwork’s sales team to activate the nonprofit discount
• Trello (free or $)
  • Free for 10 Team Boards and 1 Power Up
  • 75% off Trello Business Class and Enterprise for nonprofits 
• Twist (free or $)
  • Free for 5 integrations, unlimited guests and up to 5 GB of storage

Online Meetings

• Dialpad (free or $)
  • Free for up to 10 users with 45-minute limit on meetings
• Zoom (free or $)
  • Free for up to 100 participants with 40-minute limit on group meetings
  • Plans start at $150/month for educators
  • 50% off 1-year subscription for nonprofits

Donor Management

• DocuSign (free or $)
  • DocuSign for Nonprofits: Eligible nonprofits can save 30% on annual plans.

Productivity

• CleanMyMac ($)
  • Education discount: 30% discount for teachers and students

• Splashtop (free or $)
  • Discount for 501(c)(3) Tax-Exempt Organizations

• Todoist ($)
  • 50% discount for nonprofits
• Zapier (free or $)
  • Free for 100 tasks per month and 5 zaps
  • 15% off any plan for nonprofits 
• Zoho (free or $)
  • Free for up to 3 users
  • Contact them for discounts for educational institutions and nonprofits

Proposal Development

• PandaDocs ($)
  • They offer a nonprofit discount based on use case and the number of licenses.

At this time, I have not found any nonprofit discounts on proposal apps. If your company offers one, please reach out to me.

Also, just because a nonprofit discount isn’t advertised, doesn’t mean it’s not available. Most app and tool developers are happy to work with you to meet your organization’s needs and budget, so it’s worth reaching out to them personally.

Visual Whiteboards

• Milanote
  • Nonprofit discounts awarded on a case-by-case basis, reach out to them for more info.
• Miro
  • Nonprofit organizations get a 30% discount on paid Miro plans
• Mural
  • You may qualify for a free nonprofit workspace or be eligible to receive 50% off any paid plan.

Did I miss something? Let me know so I can add it to the list. And be sure to bookmark this page—I will update it as new resources are available.

Business Book Summaries

• Blinkist (free or $)
  • If you choose not to subscribe you can still read or listen to one pre-selected “Blink of the Day.”
• Readitfor.me ($)
• Shortform ($)

Read the previous posts in my series, Free (or Low-Cost) Design and Marketing Resources for Nonprofits:

• 25+ free (or low-cost) design resources for nonprofits
• 15+ free (or low-cost) social media, content & email marketing resources for nonprofits

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